Use WhatsApp to contact your customers

in an integrated manner with the Telephone Center

Use WhatsApp to contact your customers in an integrated manner with the Telephone Center

Use WhatsApp to contact your customers in an integrated manner with the Telephone Center


In recent years, the importance of customer service has remained paramount .

Incorporating WhatsApp into your contact with customers will provide you with exclusive commercial benefits.

Advantages of using WhatsApp to contact your customers

Companies can take advantage of WhatsApp in its Business version. Here are three top reasons to incorporate WhatsApp into customer service.

Customers prefer to text rather than call

Studies show that 71% of consumers ages 16 to 24 value quick responses in the customer experience, making texting the preferred method of communication over phone calls. Instead of customers waiting for agents to answer calls, WhatsApp live chat allows agents to promptly respond to queries, providing instant connectivity that leaves a positive impression on customers from the start.


Rich Media Support

WhatsApp supports the exchange of multimedia content, allowing companies and customers to send images, videos and documents to enrich conversations. With this feature, agents can provide visual demonstrations to explain some complicated issues and facilitate troubleshooting.


Reduced cost

WhatsApp offers cost savings to customers as it is available for free. Additionally, agents can save time and resources because they can manage multiple sessions simultaneously to optimize operations and reduce costs associated with traditional channels.


Secure and reliable communications

WhatsApp values ​​customer privacy and applies strict security measures, including end-to-end encryption. Businesses can build trust by ensuring secure and private conversations, increasing customer trust in the platform.

Common WhatsApp use cases for customer service

Businesses can leverage WhatsApp to improve their operations in the following scenarios:


Providing excellent customer service

Customers expect quick responses, especially in emergency situations. For product inquiries, agents engage in one-on-one, personalized conversations to effectively meet customer needs. This includes answering product questions and providing support throughout the entire returns process, from verifying return requests to facilitating payment refunds, ensuring a seamless and satisfactory resolution process.


Solving technical problems

Agents take advantage of WhatsApp's multimedia capabilities to provide detailed instructions, such as videos or PDF guides. Customers can answer technology-related questions independently, optimizing support resources and improving the customer experience.


Appointment reminders

Since customers now check WhatsApp messages more frequently than other communication channels, agents can send appointment reminders instantly. By sending these messages in advance to confirm the appointment, customer communication is improved, reducing the likelihood of missed appointments and increasing overall customer satisfaction.

 
How to integrate WhatsApp into your customer service

OptiTELECOM Phone Centers provide an integrated omnichannel messaging feature that allows you to unlock the full potential of WhatsApp integration and provide seamless customer services.

This feature simplifies message management by consolidating all communication channels, including calls, video, WhatsApp and SMS into a single interface. With CRM and helpdesk integration, contacts can be automatically matched when messages are received. Agents can also transfer chats to colleagues to optimize workload distribution. Furthermore, statistics on WhatsApp messages sent/received allow you to evaluate agents' performance.

We empower companies with omnichannel communication, facilitating contact with their customers and increasing sales and satisfaction.

 

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